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Filing Requirements for New Form EIA-923, “Power Plant Operations Report”

Who has to file the Form EIA-923?

The EIA-923 is a mandatory data collection and must be filed by all power plants in the United States that have a total nameplate capacity of 1 megawatt (MW) or more.  This form replaces the Forms EIA-906, EIA-920, EIA-423, FERC Form 423, and portions of the Form EIA-767. 

To the Form EIA-906 or EIA-920 respondent, at first glance, the new Form EIA-923 appears to be much larger and more complex.  In fact, almost all the data required on the Form EIA-923 were previously collected on one of the predecessor forms.  If your power plant did not file any of those old forms in the past, you will likely not be required to report that type of data on the Form EIA-923.

When and how often?
Some plants will be required to file the form every month, while others will file only once for a calendar year.   Generally, if your plant has been providing monthly data on the Forms EIA-906 or EIA-920 each month, you will need to file the Form EIA-923 each month.  Schedules 1, 2, 3A, 3B, 4, 5A, and 5B will be reported by monthly respondents.   The sample of plants required to report monthly has been reviewed, and the number of plants has been reduced for 2008.  We will let you know if you are required to report monthly, otherwise you only need to report annually.  Some schedules are required only once a year (Schedules 6, 7, and 8).  If you file each month, Schedules 6, 7, and 8 should be filed out with your January or February data.  If you file only once for a calendar year, all applicable schedules will need to be filed at that time.

Monthly data are due by the last day of the month following the reporting month. For example, January 2008 data are due on February 29, 2008. Annual data, including Schedules 6, 7, and 8 for all power plants required to file these schedules, are due March 30, 2008.

Following are Schedule-by-Schedule filing requirements.

Schedule 1. Identification

All respondents must provide contact information.  Your plant should designate one person to be the primary contact for the Form EIA-923.  In addition, that person’s direct supervisor should be identified as an alternate person to contact in case we cannot reach the primary contact.

Schedule 2. Cost and Quality of Fuel Receipts

If your power plant filed either the EIA-423 or the FERC Form 423 in the past, or if your plant’s total nameplate capacity is 50 megawatts or more and burns fossil fuels (coal, petroleum products, petroleum coke, natural gas, or other gases derived from fossil fuels, including blast furnace gas), you are required to report the data on Schedule 2.  Some regulated power plants may have not recently filed the FERC Form 423 because the plant obtained a waiver from the FERC or because it did not use a steam turbine and/or a combined-cycle steam turbine.  These plants are now required to report cost and quality of fuel receipts on Schedule 2 of the Form EIA-923.

Schedule 3A and 3B.  Fuel Consumption

Schedule 3A, Boiler Information for Steam-Electric Organic-Fueled Plants, should be filled out only by plants that previously filed this information on the Form EIA-767. 

If your power plant is a steam-electric plant with a total steam turbine nameplate capacity of 10 megawatts or more and burns organic fuels (coal, petroleum products, petroleum coke, natural gas, landfill gas, other gases, biomass, municipal solid waste, or any other organic fuel), report fuel consumed in each boiler on Schedule 3A.  Your plant may also consume fuels in combustion turbines or IC engines. Those fuel quantities are reported on Schedule 3B.  Only report the fuel consumed in boilers on 3A, and only if your plant meets the above criteria for fuel use and capacity.

Report fuel consumed by duct burners or auxiliary boilers that are associated with a combined-cycle unit.  The combined-cycle steam turbine must meet the same criteria as above (e.g. have a nameplate capacity of 10 megawatts or more and burn organic fuels).  If your combined-cycle steam unit is NOT fired with a supplementary fuel (i.e., no fuel is consumed), then do not report that unit on Schedule 3A.

Schedule 3B, Fuel Consumption – Prime Mover Level, collects fuel consumption from all other plants and prime mover types that did not report boiler consumption on Schedule 3A.  Report fuel consumed in gas turbines (including those associated with a combined cycle system), IC engines, boilers at steam plants, or duct firing at combined-cycle plants that do not meet the criteria to report on Schedule 3A (less than 10 MW, or fueled by inorganic energy sources). Do NOT report the same fuel consumed on both 3A and 3B.  Pumped storage plants should report the megawatthours consumed for pumping energy on this schedule.  Do not report any consumption for nuclear plants, purchased steam, waste heat, wind, solar, or geothermal plants. 

Schedule 4. Fossil Fuel Stocks at the End of the Reporting Period and Data Balance

Fossil Fuel Stocks at the End of the Reporting Period and Data Balance information are required for all plants that burn fossil fuels (coal, petroleum products, petroleum coke, natural gas).  The ending stocks you reported last month will automatically be filled in column (1).  If your plant was required to fill out Schedule 2, the reported receipts will appear in column (2).  Likewise, the fuel consumption reported on Schedules 3A and 3B will appear in column (3).  You will need to fill in this month’s ending stocks in column (4) for coal and petroleum, and any adjustments to your stocks in column (5).  Natural gas plants will only need to address the balance in column (6).  Coal- and petroleum-fired plants that did not fill out Schedule 2 because the plant is less than 50 MW will not see a balance item, but any plant that does see a balance calculation must address it with a comment if it is not zero. All plants that consume coal and petroleum (but not waste coal, waste oils, or other gases) must provide the stocks information.  Additionally, if a plant cannot report the stocks of fuel because they are held by a third party or off site at a terminal or other common area, Schedule 4 will be required to be filed by the third party company or terminal facility.

Schedule 5A and 5B. Generation

Schedule 5A, Generator Information for Steam-Electric Organic-Fueled Plants, should be filled out only by plants that previously filed this information on the Form EIA-767. 

If your power plant is a steam-electric plant with total steam turbine nameplate capacity of 10 megawatts or more and burns organic fuels (coal, petroleum products, petroleum coke, natural gas, landfill gas, other gases, biomass, municipal solid waste, or any other organic fuel) report, on Schedule 5A, the net and gross generation by each generator associated with the boilers you listed on Schedule 3A.  Do not report power generated by other types of prime movers at your plant; just the generators driven by the steam turbines associated with the boilers.

Schedule 5B, Prime Mover Level Generation, is required by all plants, unless all your generation is reported on Schedule 5A.  Do not provide the same generation on Schedules 5A and 5B. If you reported some generation on Schedule 5A, but have other prime movers at your plant, report the generation for the other prime mover types on Schedule 5B.

Schedule 6. Nonutility Annual Source and Disposition of Electricity

Schedule 6 is required from NONUTILITY plants only, and is filled out only once a calendar year.  File Schedule 6 with your January or February data if your plant files monthly.  If your plant files annually, include Schedule 6 with your annual filing. 

Schedule 7, Annual Revenues from Sales for Resale

Schedule 7 is required only by NONUTILITY plants that reported Sales for Resale on Schedule 6.  If you had no sales for resale, Schedule 7 is not required, nor is it required by regulated utility plants.

Schedule 8 (A through F), Annual Environmental Information

Schedule 8 (A through F) should be filled out by plants that previously reported this information on the Form EIA-767, or plants that meet the criteria for the EIA-767 (steam-electric organic-fueled, 10 MW or more). 

If your power plant is a steam-electric plant with a total steam turbine nameplate capacity of 10 megawatts or more and burns organic fuels (coal, petroleum products, petroleum coke, natural gas, landfill gas, other gases, biomass, municipal solid waste, or any other organic fuel), report Schedule 8 (A through F) for the calendar year. 

Report information on Schedules 8A, 8B, and 8D only if your steam-electric organic-fueled power plant has a total steam nameplate capacity of 100 megawatts or more.

All steam-electric organic fueled plants with a total steam nameplate capacity of 10 megawatts or more must report Schedules 8C, 8E, and 8F.

Schedule 9. Comments

Schedule 9 is for all plants, as applicable.