Survey Forms

FAQs for Survey Form EIA-14

What is the purpose of this survey?

Form EIA-14, "Refiners' Monthly Cost Report" is designed to collect summary data regarding crude oil prices by Petroleum Administration for Defense Districts (PADDs). The data are used to provide the government and the public monthly prices on refiner acquisition cost of crude oil.

How are my data used to publish Refiner Acquisition Cost of Crude Oil?

Your data, total cost and total volume, is combined with the data of other respondents. The sum of the costs for data from all of the respondents is divided by the sum of the volumes to calculate the Refiner Acquisition Cost (RAC) of crude oil. The composite RAC is the average cost of both domestic and imported crude oil.

Where can I find the published data?

These prices are published in the following tables of the Petroleum Marketing Monthly (PMM):

  • Figure HL1: in PMM's Highlights (PDF): Crude oil and petroleum product wholesale prices
  • Table 1: Crude Oil Prices (PDF only)
  • Table 1A: Refiner Acquisition Cost of Crude Oil by PAD Districts (PDF and HTML)

These statistics are widely used to inform the public and policymakers about current crude oil prices. Register for email notification for this and other EIA products by subscribing to our subscription.

When and how can I submit data each month?

Every month reports are due no later than 30 calendar days after the close of the reference month. For example, if the reference month is March 2013, the report must be submitted to EIA by April 30, 2013.

Completed forms may be submitted by facsimile, email, electronic transmission, or mail.

  • Secure File Transfer forms -
  • Email -
  • Fax completed forms to: 202-586-9772
  • Mail - Oil & Gas Survey, U.S. Department of Energy, Ben Franklin Station, PO Box 279, Washington, DC 20044-0279
  • Electronic Transmission: The PC Electronic Data Reporting Option (PEDRO) is a Windows-based application that will enable you to enter data interactively, import data from your own database, validate your data online, and transmit the encrypted data electronically to EIA via the Internet or a dial-up modem. If you are interested in receiving this free software, contact the Survey Respondent Service Team at 202-586-9659.

What is the estimated time needed to complete this survey?

The reporting burden for this survey is estimated to take an average of 1.75 hours per response, including the time of gathering and maintaining the data needed, and reporting the information.

Do I have to report data?

Yes. The report is mandatory. The timely submission of Form EIA-14 by those required to report is mandatory under Section 13(b) of the Federal Energy Administration Act of 1974 (FEAA) (Public Law 93-275), as amended.

Failure to respond may result in a civil penalty of not more than $2,750 per day for each violation, or a fine of not more than $5,000 per day for each criminal violation. The government may bring a civil action to prohibit reporting violations which may result in a temporary restraining order or a preliminary or permanent injunction without bond. In such civil action, the court may also issue mandatory injunctions commanding any person to comply with these reporting requirements.

What are criteria for resubmissions?

Resubmissions are required if it is found that previously reported cost or volume data are in error by more than five percent
(+/-5%). For details on resubmissions, please see the instructions.

Are my data confidential?

Yes. Please be assured that the price information you provide is confidential and will be used for statistical purposes only. Your prices will be used along with other prices to calculate crude oil prices, which will be used by the Executive Branch, Congress, and industry in monitoring crude oil markets.

The information reported on this form will be protected and not disclosed to the public to the extent that it satisfies the criteria for exemption under the Freedom of Information Act (FOIA), 5 U.S.C. §552, the U.S. Department of Energy (DOE) regulations, 10 C.F.R. §1004.11, implementing the FOIA, and the Trade Secrets Act, 18 U.S.C. §1905.

The Federal Energy Administration Act requires EIA to provide company-specific data to other federal agencies when requested for official use. The information reported on this form may also be made available, upon request, to another component of DOE; to any Committee of Congress, the Government Accountability Office, or other Federal agencies authorized by law to receive such information. A court of competent jurisdiction may obtain this information in response to an order. The information may be used for any nonstatistical purposes such as administrative, regulatory, law enforcement, or adjudicatory purposes.

Disclosure limitation procedures are applied to the statistical data published from EIA-14 survey information to ensure that the risk of disclosure of identifiable information is very small.

Should I inform you of a change in the contact person in our company for Form EIA-14?

Yes. Whenever there is a change in the contact person for Form EIA-14 at your company please contact a representative at 1-800-638-8812 or via email at

The contact person should be the most knowledgeable person about your reported data.

Should I inform you if our company is sold, merged with another company, or buys another company?

Yes. Whenever there is any change in ownership please inform a representative at 1-800-638-8812 or via email at

What is the reference month?

This is the calendar month to which the reported cost and volume information relates. We ask that the EIA-14 be submitted to EIA no later than 30 calendar days after the close of each reference month (e.g., if the reference month is March 2013, the EIA-14 report must be submitted to EIA by April 30, 2013.)

What is the distinction between domestic and foreign crude oil?

Domestic crude oil is produced in the United States. Imported crude oil is produced outside the United States. Note that crude oil produced outside of the United States is considered imported even when it is purchased in the United States.